Privacy Policy
Last update: August 13, 2026
FKL BV attaches great importance to the protection of your personal data and your privacy. In this privacy policy, we explain which personal data we collect, why we process it, how we handle it, and what rights you have.
This privacy policy applies to the use of the FKL Fertilizers website and to personal data you provide to us, for example, when you contact us, submit a request, or apply for a position.
1. Who is responsible for processing your personal data?
The data controller is:
FKL BV
Molenweg Haven 1938
9130 Kallo
Belgium
VAT: BE 0804.991.122
Email: info@fklfertilizers.be
Hereinafter referred to as: “FKL Fertilizers”, “FKL”, “we”, or “us”.
2. Which personal data do we process?
Depending on how you come into contact with us, we may process the following personal data, among others:
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- surname and first name;
- company name and job title;
- address and billing details;
- email address;
- phone number;
- information you provide yourself in a message or request;
- data related to quotes, orders, deliveries, and business relationships;
- data you provide when applying for a position, such as your CV, motivation, education, and work experience;
- technical data about your visit to our website, such as IP address, browser type, device data, and information about website usage;
- other personal data you voluntarily provide to us.
We ask you not to provide personal data that is not necessary for the purpose for which you are contacting us.
3. Why do we process your personal data?
Contact requests and communication
When you contact us via our website, by email, by phone, or in any other way, we use your personal data to handle your inquiry and communicate with you.
Processing is based on our legitimate interest in correctly following up on inquiries and business contacts or, when your request relates to a potential agreement, to take steps prior to entering into that agreement.
Customers, suppliers, and business contacts
When you are a customer, supplier, distributor, partner, or other business contact, we may process personal data to:
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- prepare and process quotes and requests;
- execute orders and agreements;
- organize deliveries and logistics;
- handle invoicing and accounting;
- provide customer service and technical advice;
- manage our business relationship.
This data is processed because it is necessary for the performance of a contract, to comply with our legal obligations, or based on our legitimate interest in properly organizing our commercial activities.
Job applications
Through the FKL Fertilizers website, you can submit spontaneous applications and provide your name, email address, phone number, message, and CV, among other things.
We process this data to:
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- assess your candidacy;
- communicate with you about your application;
- organize job interviews and selection procedures;
- potentially prepare an employment contract.
Data of candidates who are not hired is, in principle, deleted when it is no longer needed for the selection procedure. If we wish to retain your candidacy longer for future vacancies, we will request your consent where necessary.
Security and operation of the website
We may process technical information to ensure our website functions correctly and securely, to resolve technical problems, to prevent misuse, and to guarantee the security of our systems.
This processing is based on our legitimate interest in providing our website and IT systems reliably and securely.
4. Cookies
The website may use cookies and similar technologies.
Cookies that are strictly necessary for the operation and security of the website can be used without prior consent. For non-essential cookies, such as analytical or marketing cookies, prior consent is requested where legally required.
More information about the cookies used, their purpose, and retention period can be found in a separate cookie policy and via the website’s cookie settings.
5. With whom do we share your personal data?
We do not sell your personal data.
We may share personal data with parties that support us in our activities, such as:
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- IT and hosting providers;
- email and communication service providers;
- accountants, auditors, and professional advisors;
- logistics and administrative service providers;
- parties involved in our website;
- service providers who support us in recruitment;
- government authorities when we are legally required to provide data.
These parties only receive access to personal data when it is necessary for their assignment.
When an external party processes personal data on our behalf, we make agreements where necessary to ensure that the data is protected in accordance with applicable privacy legislation.
6. Transfer outside the European Economic Area
When we use service providers who process personal data outside the European Economic Area, we ensure that a valid legal basis and appropriate safeguards exist for this.
This can happen, for example, based on an adequacy decision by the European Commission or by using standard contractual clauses approved by the European Commission.
7. How long do we retain your personal data?
We do not retain personal data longer than necessary for the purpose for which it was collected.
The retention period is determined by, among other things:
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- the duration of our relationship with you;
- the nature and purpose of the processing;
- legal accounting, tax, or other retention obligations;
- any limitation periods;
- the need to be able to exercise or defend our rights.
Data from regular contact requests is deleted or anonymized when it is no longer needed for further follow-up.
Application data is, in principle, retained during the selection procedure and deleted thereafter when there is no further need or valid basis to retain it.
8. How do we protect your personal data?
FKL Fertilizers takes appropriate technical and organizational measures to protect personal data against unauthorized access, loss, misuse, alteration, or disclosure.
Access to personal data is limited as much as possible to individuals and service providers who need this data to perform their work.
9. Your rights
Under the General Data Protection Regulation, you have various rights depending on the specific processing. These include the right to information, access, rectification, erasure, restriction of processing, data portability, and objection. When processing is based on your consent, you can also withdraw that consent.
You may, among other things, request to:
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- know which personal data we process about you;
- receive a copy of your personal data;
- have incorrect or incomplete data corrected;
- have your personal data deleted when the legal conditions for doing so are met;
- have the processing temporarily restricted;
- object to certain processing activities;
- receive personal data that you provided to us yourself in a portable format in certain cases;
- withdraw your consent at any time.
To exercise any of these rights or to ask a question about privacy, you can contact us via:
We may request additional information when necessary to verify your identity.
10. Filing a complaint
If you believe that your personal data is not being processed correctly, we ask you to contact us first so that we can investigate your inquiry.
You also always have the right to file a complaint with the Belgian Data Protection Authority:
Data Protection Authority
Drukpersstraat 35
1000 Brussels
Email: contact@apd-gba.be
The current contact details are confirmed by the Data Protection Authority itself.
11. Links to other websites
Our website may contain links to third-party websites or services. FKL Fertilizers is not responsible for the way these external parties process personal data.
We recommend that you consult the privacy policies of such websites separately.
12. Changes to this privacy policy
FKL Fertilizers may adjust this privacy policy when our services, website, or applicable regulations change.
The most recent version is always published on our website. The date at the top of this page indicates when the privacy policy was last updated.